To download the full policy, click here.

Addendum 1


In the instance of a full centre closure, Green Labyrinth will follow procedures set out by the Local Safeguarding Children Board and take account of further guidance issued by the DfE, and the Local Authority (LA). These guidelines may change at any time and Green Labyrinth DSL and SLT will make sure all staff and learners are updated with these changes.

All staff and learners at Green Labyrinth Training will still be required to follow all policies and procedures detailed in the Q5 SAFEGUARDING AND PROMOTING THE WELFARE OF STUDENTS. However, the following changes detailed below will be made.

DSL and DDSL will be available Monday to Friday 9am till 5pm via email or on mobile phone 07914 669397.

In a situation where both the DSL and DDSL become unwell and unable to work, another member of the Senior Leadership Team will take responsibility for coordinating safeguarding. In addition, advice and support with regards to Safeguarding children will be available from the Lead Safeguarding Adviser for Education at Swindon Borough Council.

Arrangements to contact the LADO at the local authority remain unchanged: LADO - phone on  01793 466849 or email at

Vulnerable students

During this time, vulnerable students will be identified, and risk assessed to see if they are able to engage in home learning, or if an alternative placement must be found. Vulnerable students are identified as having an EHCP (Education, Health and Care Plan), a looked after child or under a Child protection or Child in Need plan. A risk assessment will be completed and sent to the local authority.

All vulnerable students will be monitored during this time by all staff and the safeguarding team.

Child missing in education

Any learner in the vulnerable category or RAG rated as RED that do not answer Green Labyrinth’s contact to them or their parent/carer over a week’s period, will be treated as ‘Child missing in education’ and deemed at risk, therefore the safeguarding team will contact Swindon MASH via phone on 01793 466903 or email All other learners would require contact every 3 weeks before action is taken, unless the safeguarding team are advised directly of a concern.

Peer on Peer abuse

Green Labyrinth's stance on peer and peer abuse still stands, however we will rely heavily on the learner’s role in telling us if they are receiving threats from a peer. We would request that learners also contact the police on 101 if they are being threatened online or via the phone and 999 if  there is an immediate threat of danger.

Changes to Green Labyrinth reporting process

Please see workflow below:

Recording and monitoring of safeguarding concerns

Need to know safeguarding concern details will be shared in the ‘Home Learning’ folder on google drive. It will advise if the case is open or closed and requires monitoring. Safeguarding Incident forms will be filled in and logged as before.

Any safeguarding issue that deems the learner, or others, to be at risk will be referred to Swindon MASH via phone on 01793 466903 or email in line with standard policy. Any learners who are not in the borough of Swindon, then the DSL will action a referral via the correct protocol of that local authority. 

Learner’s moving college

Centre Manager, Head of ALS and DSL are responsible for the transfer of information if a learner moves to another college or another area. Details should include the following as a minimum; Relevant information, reason for vulnerability; if on a EHCP, CIN/ CP and the named social worker; If CLA then the name of the Virtual Head Teacher – for Swindon this is Sonja Joseph, all school changes for CLA must have approval of the Virtual Head Teacher. This should be done as soon as practically possible.

E-safety for distance learning

The Green Labyrinth e-safety policy can be found here. We advise that, although learners and staff will not be using Green Labyrinth equipment, the same rules apply so all stay safe and not bring any emotional harm to others.

Do not give out personal information such as your name, phone number or address to unknown people online. If you have any concerns regarding contact online that makes you uncomfortable, please tell an appropriate adult or call 101 to discuss with the police.

Remote Learning

All learners are offered direct access to their tutors via email. If you are offered learning support via a video call, a tutor will contact a learner on how to, and when to, access the video call.

When accessing a video call, we would expect:

No 1:1s, groups only

Staff and learners must wear suitable clothing, as should anyone else in the household.

Any computers used should be in appropriate areas, for example, not in bedrooms; and where possible be against a neutral background.

The live class should be recorded and backed up elsewhere, so that if any issues were to arise, the video can be reviewed.

Live classes should be kept to a reasonable length of time, or the streaming may prevent the family 'getting on' with their day

Language must be professional and appropriate, including any family members in the background

Learner and staff mental health

The fast pace of the changes will and may have an impact on our mental health. Therefore, staff and learners will be sent links to encourage positive mental health.

Staff members will be offered weekly supervision with their manager or an onsite counsellor if required.

Learners will receive weekly email check ins, advising that they can contact Green Labyrinth if they would like support with their mental health. If they require support, a weekly well-being phone call can be offered or a mental health ‘check-in’ from the on-site counsellor if required.

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